Helena College offers Montana State and Federal Work-Study Programs. The Work-Study Programs provide on- and off-campus employment opportunities to students in order to help meet their educational expenses. The Work-Study Program is funded through part of a total financial aid award based upon financial need. Students must be eligible in order to qualify for employment.
Students who participate in the Work-Study Program are paid biweekly. Students earn their Work-Study award on an hourly basis, the same way they would at a regular job.
Job Search & Responsibilities
The Work-Study Program provides students flexibility and responsibility. The Scholarship & Work Study Officer does not provide job placement for students; thus, jobs are not guaranteed for any student who is eligible for a Work-Study award.
Helena College operates its Work-Study Program in a “free market” environment, which means that the College does not assign you to a specific job. You are free to apply to any open position. The job search process allows for open communication between the student and supervisor and encourages students to contact only those departments and/or supervisors of jobs of interest. If a student has trouble finding a job or has not received responses from one or more supervisors after several attempts by email or phone, he/she should contact the Scholarship & Work Study Officer for assistance.
Although many employers post vacancies on the Work-Study Positions webpage throughout the academic year, most job openings are posted at the start of the school year in July and August. Don’t wait! Begin applying to positions early.
We recommend that you apply for several positions. The more positions you apply to the better your chances are of obtaining a job. Applying to just one position and waiting to hear back before applying to additional openings is not a good strategy.
If you do not hear back from an employer, follow up no more than a week or two later to reinforce your interest in the position and inquire about the status of your application.
To check your eligibility and obtain applications, please contact the Scholarship & Work Study Officer or the Financial Aid Office.
For more information regarding the Work-Study Program at Helena College, please review the Student Employment Handbook. If you are a supervisor looking for information here is the Work-Study Supervisor Handbook.
Work Study Positions for 2024-2025
Admissions & Records Work-Study
Department: Admissions & Records
Date Posted: 8/7/2024
Semester/Year: Fall 2024/Spring 2025
Location: Donaldson Campus
Hours: Up to 20 hours per week
Hourly Pay Rate: $14.00
Position(s) Available: 1
Supervisor: Marika Adamek , Assistant Registrar—406-447-6909
Duties: The Work Study position is key in supplementing coverage during staff meetings and trainings. In addition, their help with Welcome Center coverage and seasonal projects is invaluable. Duties include but are not limited to filing and record management, answering a multiline phone, accepting documentation from students attending or applying to the college, making phone calls on behalf of the Admissions Counselors and Registrar, and answering questions of students and the public that enter the Welcome Center. The Work Study may assist students during registration on our computers, assist in mailings that both Admissions and Records generate, and assist with Recruitment efforts thought data entry, making packets, answering questions regarding the admissions process and Helena College programs.
Other requirements: knowledge of Word, Excel, Outlook, and Access recommended, but not required.
Aviation
Department: Aviation
Date Posted: 8/07/2024
Semester/Year: Fall 2024/Spring 2025
Location: Airport Campus
Hours: Up to 20 hours per week
Hourly Pay Rate: $15.00
Position(s) Available: 1
Supervisor: Tod Dumas , Aviation Instructor —406-447-6360
Duties: Cleaning of hanger areas for setup and cataloging parts and training aids. Building and repair of training demonstrators. Performing aircraft maintenance projects on school aircraft.
Cashier’s Office Work-Study
Department: Business Services
Date Posted: 8/7/2024
Semester/Year: Fall 2024/Spring 2025
Location: Donaldson Campus
Hourly pay rate: $14.00
Hours: up to 20 hours per week
Position(s) Available: 1
Supervisor: Cari Schwen, Executive Director of Fiscal Services—406-447-6920
Duties: Include but are not limited to: answering customer questions, providing information on procedures or policies; counting money in cash drawers at the beginning of shifts to ensure the amounts are correct and that there is adequate change; issuing receipts, refunds, credits, or change due to customers; maintain clean and orderly working areas; receive payment by cash, check, credit cards, vouchers, or automatic debits; direct customer complaints; calculate total payments received during a time period and reconcile this with total database transactions; perform general office duties including sorting mail, copying, faxing and filing; and handing confidential information. To be able to perform the duties specified above, the cashier assistant must be computer literate, have a good knowledge of Microsoft Office, have an accounting/math background, and have exceptional communication skills. Attention to detail is required as well as reliability, punctuality, and willingness to learn.
Facilities & Maintenance Work-Study
Department: Facilities & Maintenance Department
Date Posted: 8/7/2024
Semester/Year: Fall 2024/Spring 2025
Location: Donaldson Campus/Airport Campus on occasion
Hourly pay rate: $13.00
Hours: Flexible, up to 20 hours per week
Position(s) Available: 2
Contact: Tommi Haikka, Assistant Director of Facilities and Maintenance – office 406-447-6936
Duties: Responsible for event venue set-up of furniture and fixtures to include cleaning before and after event. Greeting and interacting with college staff, faculty, and guests to satisfy their needs including last minute changes. Perform general routine custodial work such as sweeping, mopping, vacuuming, emptying trash and recycling, cleaning windows, shoveling snow; cleaning, sanitizing and resupplying restrooms as well as special custodial work. Maintenance work includes fixing and repairing and general maintenance.
Other requirements: Must possess good customer service skills. Maintain a HIGH level of ethical behavior. Able to work with a team and independently, as well as have time management skills.
Financial Aid Work-Study
Department: Financial Aid Office
Date Posted: 8/7/2024
Semester/Year: Fall 2024/Spring 2025
Location: Donaldson Welcome Center
Hours: Up to 20 hours per week
Hourly pay rate: $14.00
Position(s) Available: 1
Supervisor: Carie Kelly, Financial Aid Systems Analyst —406-447-6915
Intersted in working on campus and in-between classes? Looking for a job that allows you to create fun social media posts/flyers related to financial aid and help new and returning students? Look no further Financial Aid is offering a work study position! Come and joint the fun and learn how to help students file FAFSAs, assist with completing financial aid paperwork, answer questions regarding financial aid, update databases, do mailings, records management, and assist the financial aid staff with other projects. Organize publications and events for financial literacy by creating eye catching flyers and social media posts!
Other requirements: Excellent customer service and phone etiquette skills, attention to detail, filing and computer skills, as well as critical thinking. Must maintain a HIGH level of ethical behavior and confidentiality of any and all information regarding students and personnel.
General Education Division Manager Work-Study
Department: General Education Division
Date Posted: 8/7/2024
Location: Donaldson Campus
Hours: 10 hours per week
Hourly Pay rate: $13.00
Position(s) Available: 1
Supervisor: Kylie Carr , General Education Division Manager, 447-6971 (Ex. Director General Education & Transfer in interim until this position is officially filled in fall 2024, Robyn Kiesling 447-6930)
Duties: Work directly with the Gen Ed Division Manager to support the needs of the Directors, faculty, staff, and students in the division. Duties can include, but are not limited to: Assisting with events hosted by the division (Bryant program, career roundtables, recruitment events, academic info sessions, student services info sessions, HC showcase and reception, eLearning trainings, academic workshops, etc.) General office and clerical support needed by the division (copies, shredding, timecards, office supplies, scanning, etc.) Student-to-student connection and promotion of events and academic support offered within the division. General assistance in marketing and promotional needs for the division, i.e., creation of flyers and other promotional materials needed. General customer service within the division.
Required skills: Excitement about being a part of a large academic division and a willingness to adapt to the needs of the division. Good customer service skills, great attitude, and reliability. Willingness to learn enough about the college to refer and direct students to the office that will fulfill their needs. Basic knowledge of, and/or willingness to learn, the technology used by the college: Canvas, MyHC, Teams, and Outlook Calendar for scheduling, as well as other Microsoft 365 products.
General Education- IT Software Development Assistance for Assessment
Department: General Education
Location: Donaldson Campus
Hours: 15 per week
Hourly Pay rate: $15.00
Position(s) Available: 1
Supervisor: Bryon Steinwand, IT & Programming Faculty, 406-447-6967
Duties: the applicant needs to be able to perform several duties, such as assistance with maintenance to and upgrades to application code, database backups, database data validation and cleanup. The work study may be under the instruction of the Bryon Steinwand, IT and Programming faculty and Assessment Database application and database administrator.
Expectations: the successful candidate will be expected to maintain a regular schedule of work always arriving at the designated times. The work study will work directly with Bryon Steinwand for task assignments and assistance.
This position will be 15 hours/week that will be flexible to the work study’s learning demands and holidays.
General Education- Peer Leader
Department: General Education Division
Location: Donaldson Campus
Hours: 10 hours per week up to 20 hours
Hourly pay rate: $13.00
Position(s) Available: 2
Supervisor: Robyn Kiesling ,Ex. Director General Education & Transfer, 447-6930
Duties: This is a new position for students interested in becoming Peer Leaders and working directly with instructors and students in First Year Seminar (FYS) Classes. Peer Leaders may be connected with more than one FYS course and cohort of FYS students. Peer Leaders will work directly with FYS instructors as active members of the instructional team. Peer Leaders do not help instructors grade student work and are not connected to FYS students’ grades in any way. Duties include, but are not limited to, the following. Help plan and deliver activities designed to create community within the classroom (both in person and online classrooms). Create connection to and support of academic resources and student services (tutoring, academic coaching, advising, student wellness, ASHC, scholarships, financial aid, etc.) Participation in student led discussion in FYS courses. Support of student discussion leaders. Serve as an intermediary link between the student and the instructor. Support of research activities and connection to library and research services offered at Helena College. Support instructors by providing a student perspective and general feedback for the continuous improvement of the FYS course.
Required skills: Excitement about becoming a student Peer Leader. Willingness to connect and collaborate with FYS instructors, academic support staff, and student services staff to support FYS students. Curiosity and willingness to explore and keep learning. Ability to support students in the same curiosity. Open to new opportunities and to try new things. Ability to support and encourage students to be open to new opportunities and try new things. Good understanding of academic and student support services at Helena College (or willingness to learn about HC services) and ability to support and encourage students to utilize services when needed. Good communication and willingness to ask for help. Peer Leaders are an important part of the FYS instructional team and instructors don’t expect that they will know everything right away. Instructors do expect that Peer Leaders will participate in the FYS work and ask for help when needed. Great attitude and reliability. The FYS instructional team and the FYS students will rely on Peer Leaders. Basic knowledge of, and/or willingness to learn, the technology used by the college: Canvas, MyHC, Teams, and Outlook Calendar for scheduling, as well as other Microsoft 365 products.
Holter Museum of Art: Front of Museum Assistant
Location: 12 E Lawrence Street, Helena, MT 59601
Date Posted: 10/15/2024
Semester/Year: Fall 2024/Spring 2025
Hourly Pay Rate: $15.00
Hours: Up to 20 hours per week
Position(s) Available: 1
Contact: Hannah Harvey, Museum Curator
Description: The Holter Museum of Art is looking for a work-study student who is friendly, detail-oriented and able to multi-task to serve our organization’s front of the museum team. In this position will be interacting with the public, greeting visitors, tracking visitor data, educating visitors on exhibitions and programs, and generally helping with front of museum activities and needs.
Responsibilities: Greet people entering the building, answer questions, update them on current exhibitions, programs and events, provide directions, encourage donations, and alert staff when someone is there to meet or visit with them. Answer the phone and deliver messages as needed. Responsibilities also include ccustomer service skills and clerk duties for people purchasing items in the store and taking admission fees. Tracking visitor data and aassist in daily cleaning activities. Assist in setting up for events when necessary, as well as with data entry, mailings, and other administrative tasks. This position will also serve as the face of the Holter, offering friendly service to those entering the building or calling on the phone and any other duties as assigned.
Qualifications: Must be enrolled as a student at Helena College. Applicants must be ooutgoing and energetic. Computer and technology proficiency and savvy. Must have the aability to work independently, must be detail oriented and have the aability to stay calm in hectic situations
Holter Museum of Art: Front of Museum Assistant
Location: 12 E Lawrence Street, Helena, MT 59601
Date Posted: 10/15/2024
Semester/Year: Fall 2024/Spring 2025
Hourly Pay Rate: $15.00
Hours: Up to 20 hours per week
Position(s) Available: 1
Contact: Gianna Sherman, Museum Curator
Description: The Holter Museum of Art is looking for a work-study student who is friendly, detail-oriented and able to multi-task, likes to work with their hands to serve our organization’s exhibitions and education team. In this position, you will be working with the Curator, Registrar and Education teams to assist in projects around the museum and assisting teachers during education programs. This is an active position and you must be able to follow directions and work well with others.
Responsibilities: Assisting in the education programs by preparing materials, keeping supplies stocked, and helping teachers in classrooms when necessary. General maintenance of galleries by patching, painting, and cleaning galleries. Assisting Curator and Registrar with handling artwork during installation and reinstallation of exhibits. Assist with setting up for events. Assist in daily cleaning activities in the classrooms and art storage closet. Working the front desk when needed to substitute. Assisting with data entry, mailings, and other administrative tasks. Other duties as assigned.
Qualifications: Must be enrolled as a student at Helena College. Must be ooutgoing and energetic as well as enjoy working with hands and in a moderately physical environment. Applicant preferred to have had some experience working with hand tools. Muct be ccomputer and technology proficiency and savvy. Applicant must also have the aability to work independently, be detail oriented and have the aability to stay calm in hectic situations.
Marketing & Communication Work-Study
Department: Marketing & Communication
Date Posted: 10/1/2024
Semester/Year: Fall 2024/Spring 2025
Location: Donaldson Campus/Airport Campus on occasion
Hourly pay rate: $14.00
Hours: Up to 20 hours per week
Position(s) Available: 1
Contact: Abigail Rausch, Director of Marketing, Communication, & Alumni Relations - 406-447-6954
The Helena College Marketing & Communications Department is seeking energetic, creative thinkers with strong writing skills interested in sharing the stories of our campus community.
Duties include: Brainstorm student-focused materials and digital content, Assist with email and collateral production, Create newsletter and social media content following brand guidelines, Assist with maintaining the online calendar, Scout campus for branding and signage issues, Work with the marketing manager on projects as they come up, Alumni programming development, Assisting with First Thursday planning and promotion.
Other duties could include photography and videography based on applicant's interest.
Qualifications: Strong writing, editing and communication skills required, Social media experience on multiple platforms (Facebook, Instagram, LinkedIn, YouTube) preferred. Self-starter, Creative thinker with a positive attitude, Detail oriented, Ability to work independently and meet deadlines.
Extras (but not necessary): Experience communicating with diverse audiences, Community engagement, Writing experience, Graphic design experience, Marketing experience, Photoshop experience.
K-12 Partnerships Work-Study
Department: K-12 Partnerships
Date Posted: 8/7/2024
Semester/Year: Fall 2024/Spring 2025
Location: Donaldson Campus/Airport Campus on occasion
Hourly pay rate: $13.00
Hours: Up to 20 hours per week
Position(s) Available: 1
Contact: Cheryl Ravenscroft, Dual Enrollment Coordinator - 406-447-6993
Duties: The K-12 Partnerships Student Assistant will work collaboratively to support administrative and clerical needs of the K-12 Partnerships department. This includes general reception and customer service, answering the phone and greeting visitors to the K-12 Partnerships office. Other duties include printing, copying, and shredding. Assist with mailing generated by dual enrollment.
Other requirements: Experience in clerical, customer service, and communication recommended, but not required.
Parking Monitor Work-Study
Department: Facilities & Maintenance
Date Posted: 8/7/2024
Semester/Year: Fall 2024/Spring 2025
Location: Donaldson Campus/ Airport Campus
Hourly pay rate: $13.00
Hours: Up to 20 hours per week
Position(s) Available: 1
Supervisor: Tommi Haikka , Assistance Director of Facilities & Maintenance—406-447-6936
Duties: the applicant needs to be able to perform several duties, such as parking lot patrol, administering parking permit program, issuing parking ticketing recommendations to the Executive Director of Operations and/or Facilities Director. The work study may be under the instruction of the Personnel Officer and the Facilities Director, or his designated representative.
Expectations: the successful candidate will be expected to maintain a regular schedule of work always arriving at the designated times. The work study maybe at times, given responsibilities of access to sensitive areas of staff, employees and classrooms. However, they will not be allowed to enter the Faculty area without express approval from the Facilities Director.
This position will be 20 hours/week that will be flexible to the work study’s learning demands and holidays.
New Tiered Payscale for Work-Study
The three tiers have been determined by
- The range and complexity of job duties,
- The knowledge and skills requirements necessary to perform the job, and
- Equity (wage relationships with other student employees doing similar work).
Student Earning Ceiling
The chart below reflects the estimated number of hours a student may work per week to fully utilize his/her employment eligibility during the academic year. These figures are based on a possible 30 weeks of work for the academic year (excluding breaks).
Student Employment Week
Student Employment Week is April 13-19, 2025.
Why We Celebrate
Helena College employs a wide variety of student workers who perform invaluable services with passion, commitment, and initiative. All while developing important skills and experience they will carry with them into their future careers upon graduation. Our student employees contribute so much to the campus community and providing access and support to our students’ success.
In addition, through the Federal Work Study Program, several local nonprofit agencies hire Helena College students to work in community service positions for their organizations.
We encourage all departments to recognize them for their hard work not only during Student Employment Week, but throughout the year to let them know that their efforts are valued.
Student Employee of the Year Nominations
Supervisors nominate their student workers for Student Employee of the Year.
Click on the form below to nominate your employee! Form submissions will open January 13th, 2025 and will close February 10th, 2025 at 5pm!
Purpose
The Helena College Student Employee of the Year Award was established to recognize and help promote the outstanding contributions and achievements of Helena College students who effectively combine campus work with their academic commitments. We look to supervisors within the college to nominate student employees who they feel are especially worthy of recognition based on their performance.
Nominee Criteria
Nomination forms should be completed and submitted to the Scholarship & Work Study Officer. To be considered, nominations must be complete and submitted NO LATER THAN 5:00 pm, February 10th of each year. Additional letters of nomination may be submitted by following the instructions at the bottom of the nomination form.
To be eligible for consideration, the nominee must be:
- Currently enrolled in at least 6 credits as a Helena College student;
- Working at least 10 hours a week on- or off-campus as a Work Study student;
- Employed with the same department/office for at least 6 months during the selection period which is the academic year July 1 st to June 30th; and
- Must be maintaining good academic standing.
- Nominees are not restricted to students employed through the Federal/State Work Study Programs. All student employees are eligible for consideration.
Please keep the following guidelines in mind:
- Must be nominated by a Helena College employee by using the forms link above.
- Please submit a one page letter of recommendation and upload it to the forms link above.
- A committee comprised of the Work Study Committee and a representative of Helena College Student Government Association will select the Student Employee of the Year. The student employee selected will be announced during the Student Employment Week.
Tips for nominating your student employee
- It is best to type up the letter of recommendation letter before completing the nomination form. Please note that you may only attach one document that is no more than 2 pages in length. These may also be emailed to the Scholarship & Work Study Officer dana.palen@helenacollege.edu.
- Nominations will be reviewed for minimum eligibility requirements. Only students meeting the minimum eligibility requirements will be reviewed further. The Student Employee of the Year should be maintaining academic performance while working.
- Reviewers will be reading for specific examples of how this student demonstrates the following: Team work/Collaboration, Commitment, Excellence in Attitude, Initiative & Creativity, and Problem Solving. Avoid only using general statements.
- The nominators of the students selected as Student Employees of the Year will be notified in advance to the awards ceremony to ensure they will attend.
Should you require additional information, please call (406)-447-6914.
Past Student Employee of the Year Awards
2018-2019 Student Employee of the Year
Lakota Lawson- Admissions & Records
2017-2018 Student Employee of the Year
Stanley Munson- Financial Aid Office
2015-2016 Student Employee of the Year
Gregory Matteucci- Machine Shop
2014-2015 Student Employee of the Year
Lori Cooper- Student Support Center
Notice to all Helena College Work Study Students:
All payroll information/changes may be made at Cyberbear.
Instructions: Login to Cyberbear using the above link. Below the sign in boxes under the Need Help With Your Account? heading click What's My NetID? Enter the requested information to retrieve your NetID and then click the Forgot Password link to obtain password to login.
To obtain calendars of time periods and time sheets go to HR Forms page under Payroll.
Please contact the Helena College Financial Aid Department at 406-447-6916 with any questions.
Helena College provides equal employment opportunities to applicants and employees without regard to race, color, national origin, age, physical or mental disability, marital status, religion, creed, sex, sexual orientation, or political beliefs.
