Work Study Opportunities

Helena College offers Montana State and Federal Work Study Programs. The Work Study Programs provide on- and off-campus employment opportunities to students in order to help meet their educational expenses. The Work Study Program is funded through part of a total financial aid award based upon financial need. Students must be eligible in order to qualify for employment.

Students who participate in the Work Study Program are paid biweekly. Students earn their Work Study award on an hourly basis, the same way they would at a regular job.

To check your eligibility and obtain applications, please contact the Scholarship & Work Study Officer or the Financial Aid Office.

For more information regarding the Work Study Program at Helena College, please review the Student Employment Handbook.

Positions Currently Available for 2018-2019

 

Administration Office Work Study
Department: General Education/ Marketing/ Human Resources
Semester/Year: Summer 2019
Location: Donaldson Campus
Hours: up to 20 hours per week. (8 fixed hours/12 flexible hours)
Position(s) Available: 1
Contact: Robyn Kiesling, Division Chair of General Education--447-6930

Duties: 1. Academic Support Desk: Coverage on Fridays from 8:00-5:00pm (fixed hours) at Academic Support Desk. Position will provide general customer service, answer phones, perform clerical duties (copying shredding, typing, etc.) and provide assistance to people at the desk. Position may work on special projects for the Division Chair of General Education and/or the Associate Dean of Academic and Student Affairs. 2. Human Resources: Provide assistance with clerical duties for the office, including filing, sorting, copying, shredding, typing, etc. Position may also work on special projects for the Director of Human Resources. 3. Marketing: Provide assistance with clerical duties for the office, including copying and typing. Position may also assist Director of Marketing and Communication with special projects.

Admissions and Records Work Study
Department: Admissions and Records
Date Posted: 5/6/19
Semester/Year: Summer 2019
Location: Donaldson Welcome Center
Hours: Up to 20 hours per week
Position(s) Available: 1
Supervisor: Kylie Parker, Assistant Registrar—447-6910

Duties: includes but not limited to: filing, answering a multiline phone, accepting documentation from students attending or applying to the college, making phone calls on behalf of the Admissions Coordinator, answering questions of students that walk-in. Assisting students during registration on our computers, mailing letters that both Admissions and Records generate. Assist with Recruitment efforts through data entry, making packets, answering questions regarding the admissions process and Helena College programs.

Other requirements: Knowledge of Work, Excel, Outlook, and Access recommended, but not required.

Cashier Assistant
Department: Business Office
Date Posted: 5/1/19
Semester/Year: Summer 2019
Location: Donaldson Campus Cashier’s Office
Hours: Up to 20 hours per week
Supervisor: Maia Zelenak, Accounting Manager—447-6918

Duties: Daily duties include, but are not limited to: answering customer questions, providing information on policies and procedures; count money in cash drawers at the beginning of shifts to ensure the amounts are correct and that there is adequate change; issue receipts, refunds, credits, or change due to customers; maintain clean and orderly working areas; receive payment by cash, check, credit cards, vouchers, or automatic debits; direct customer complaints; calculate total payments received during a time period and reconcile this with total database transactions; perform general office duties including sorting mail, copying, faxing and filing; and handling confidential information. To be able to perform duties specified above, the cashier assistant must be computer literate, have a good knowledge of Microsoft Office, have an account/math background, and have exceptional communication skills. Attention to detail is required as well as reliability, punctuality and willingness to learn.

Financial Aid Work Study
Department: Financial Aid Office
Date Posted: 1/24/19
Semester/Year: Summer 2019
Location: Donaldson Welcome Center
Hours: Up to 20 hours per week
Supervisor: Traci Merzlak, Interim Director of Financial Aid—447-6914

Duties: Help new and returning students file FAFSAs, assist with completing financial aid paperwork, answering questions regarding financial aid, update databases, do mailings, records management, and assist the financial aid staff with other projects. Organize publications and events for financial literacy.

Other requirements: good customer service skills, good phone etiquette, filing skills, computer skills, and critical thinking. Must maintain a HIGH level of ethical behavior and confidentiality of any and all information regarding students and personnel.

Office Assistant
Department: Student Support Center
Date Posted: 5/6/19
Semester/Year: Summer 2019
Location: Donaldson Campus Room 139
Hours: up to 20 hours per week
Position(s) Available: 1
Supervisor: Lori Cooper, Student Support Center Administrative Associate—447-6939

Duties: This position will be the official greeter of students, staff, and faculty who desire to use the resources located in the Center. A pleasant, helpful and courteous attitude and personality is paramount to the nature of this job. Duties include: answering the phone and taking messages for Center personnel; assist students, staff, and faculty in the use of the various computer programs located in the Center’s computer room; assist the Center’s personnel with keeping the bulletin boards organized and up-to-date; publicizing events by creating, addressing, and posting materials on the bulletin boards around campus; and sending out mailings on-and off-campus; getting the mail and running errands; keep the reference books, located in the Center, in proper order. Catalog and put on the shelves college catalogs as they are received in the Center; administer test placement exams to new and returning students; schedule appointments for Center personnel; type letters as requested for Center personnel; and use the copy/fax machine to communicate Center correspondence. Privacy and confidentiality must be practiced at all times.

Other requirements: must be able to type with accuracy. Must possess a working knowledge of Microsoft Word, PowerPoint and Excel and a familiarity with computers. Must be able to take accurate phone messages. Must enjoy working with the public. Showing up for work, honesty, performing the assigned work, following directions, taking initiative, reliability, confidentiality, checking work for thoroughness, and accuracy with attention to detail, interest in learning new skills; especially computer skills are mandatory. 

Orientation Leaders
Department: Student Support Center
Date Posted: 3/29/19
Semester/Year: Summer 2019
Location: Donaldson Campus
Hours: 4-5 hours per orientation (1x summer)
Position(s) Available: 5-6 per orientation
Supervisor: Tiffany Kolar, Academic Advisor—447-6941

Duties: Orientation Leaders have a unique opportunity to work first-hand with new incoming students. You will be interacting with both traditional and non-traditional students by leading guided tours through the campus, providing important information, directing students to orientation workshop sessions, setting-up/tearing-down event items, administering orientation surveys, and most of all having fun. 

 

Student Employment Week

Student Employment Week is April 8-12, 2019.

Why We Celebrate

Helena College employs a wide variety of student workers who perform invaluable services with passion, commitment, and initiative. All while developing important skills and experience they will carry with them into their future careers upon graduation. Our student employees contribute so much to the campus community and providing access and support to our students’ success.

In addition, through the Federal Work Study Program, several local nonprofit agencies hire Helena College students to work in community service positions for their organizations.

We encourage all departments to recognize them for their hard work not only during Student Employment Week, but throughout the year to let them know that their efforts are valued.

Student Employee of the Year Nominations

Supervisors nominate their student workers for Student Employee of the Year.

Nominate your employee!

Overview

Nomination Form

Purpose

The Helena College Student Employee of the Year Award was established to recognize and help promote the outstanding contributions and achievements of Helena College students who effectively combine campus work with their academic commitments. We look to supervisors within the college to nominate student employees who they feel are especially worthy of recognition based on their performance.

Nominee Criteria

Nomination forms should be completed and submitted to the Scholarship & Work Study Coordinator. To be considered, nominations must be complete and submitted NO LATER THAN 5:00 pm, February 10th of each year. Additional letters of nomination may be submitted by following the instructions at the bottom of the nomination form.

To be eligible for consideration, the nominee must be:

  • Currently enrolled in at least 6 credits as a Helena College student;
  • Working at least 10 hours a week on- or off-campus as a Work Study student;
  • Employed with the same department/office for at least 6 months during the selection period which is the academic year July 1st to June 30th; and
  • Must be maintaining good academic standing.
  • Nominees are not restricted to students employed through the Federal/State Work Study Programs. All student employees are eligible for consideration.

Please keep the following guidelines in mind:

  • Must be nominated by a Helena College employee.
  • You may attach an additional support documents that are each no more than 2 pages in length.
  • A committee comprised of the Work Study Committee and a representative of Helena College Student Government Association will select the Student Employee of the Year. The student employee selected will be announced during the Student Employment Week.

Tips for nominating your student employee

  1. It is best to gather all letters of support and additional documentation before completing the nomination form. Please note that you may only attach two additional support documents that are each no more than 2 pages in length. These may also be emailed to the Work Study Coordinator.
  2. Nominations will be reviewed for minimum eligibility requirements. Only students meeting the minimum eligibility requirements will be reviewed further. The Student Employee of the Year should be maintaining academic performance while working.
  3. Reviewers will be reading for specific examples of how this student demonstrates the following: Team work/Collaboration, Commitment, Excellence in Attitude, Initiative & Creativity, and Problem Solving. Avoid only using general statements.
  4. The nominators of the students selected as Student Employees of the Year will be notified in advance to the awards ceremony to ensure they will attend.

Should you require additional information, please call (406)-447-6915.

Calendar of Events

Student Employment Week is April 8-12, 2019.

Past Student Employee of the Year Awards

2017-2018 Student Employee of the Year

Stanley Munson- Financial Aid Office

2015-2016 Student Employee of the Year

Gregory Matteucci- Machine Shop

2014-2015 Student Employee of the Year

Lori Cooper- Student Support Center

Notice to all Helena College Work Study Students:

All payroll information/changes may be made at Cyberbear.

Instructions: Login to Cyberbear using the above link. Below the sign in boxes under the Need Help With Your Account? heading click What's My NetID? Enter the requested information to retrieve your NetID and then click the Forgot Password link to obtain password to login.    

To obtain calendars of time periods and time sheets go to HR Forms page under Payroll.

Please contact the Helena College Financial Aid Department at 406-447-6916 with any questions.

Helena College provides equal employment opportunities to applicants and employees without regard to race, color, national origin, age, physical or mental disability, marital status, religion, creed, sex, sexual orientation, or political beliefs.

Helena College Chat