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Work Study Opportunities

Helena College offers Montana State and Federal Work Study Programs. The Work Study Programs provide on- and off-campus employment opportunities to students in order to help meet their educational expenses. The Work Study Program is funded through part of a total financial aid award based upon financial need. Students must be eligible in order to qualify for employment.

Students who participate in the Work Study Program are paid biweekly. Students earn their Work Study award on an hourly basis, the same way they would at a regular job.

Job Search & Responsibilities

The Work-Study Program provides students flexibility and responsibility. The Scholarship & Work Study Officer does not provide job placement for students; thus, jobs are not guaranteed for any student who is eligible for a Work-Study award.

Helena College operates its Work-Study Program in a “free market” environment, which means that the College does not assign you to a specific job. You are free to apply to any open position. The job search process allows for open communication between the student and supervisor and encourages students to contact only those departments and/or supervisors of jobs of interest. If a student has trouble finding a job or has not received responses from one or more supervisors after several attempts by email or phone, he/she should contact the Scholarship & Work Study Officer for assistance.

Although many employers post vacancies on the Work-Study Positions webpage throughout the academic year, most job openings are posted at the start of the school year in July and August. Don’t wait! Begin applying to positions early.

We recommend that you apply for several positions. The more positions you apply to the better your chances are of obtaining a job. Applying to just one position and waiting to hear back before applying to additional openings is not a good strategy.

If you do not hear back from an employer, follow up no more than a week or two later to reinforce your interest in the position and inquire about the status of your application.

To check your eligibility and obtain applications, please contact the Scholarship & Work Study Officer or the Financial Aid Office.

For more information regarding the Work-Study Program at Helena College, please review the Student Employment Handbook. If you are a supervisor looking for information here is the Work Study Supervisor Handbook.

Positions for 2021-2022

Admissions and Records Work-Study
Department: Admissions & Records

Date Posted: 7/29/2021

Semester/Year: Fall 2021/Spring 2022

Location: Donaldson Welcome Center

Hours: Up to 20 hours per week

Position(s) Available: 2

Supervisor: Marika Adamek, Records Clerk—447-6909

Duties include but are not limited to filing, answering a multiline phone, accepting documentation from students attending or applying to the college, making phone calls on behalf of the Admissions Counselors, answering questions of students that walk in. Assisting students during registration on our computers, mailing letters that both Admissions and Records generate. Assist with Recruitment efforts thought data entry, making packets, answering questions regarding the admissions process and Helena College programs.

Other requirements: knowledge of Word, Excel, Outlook, and Access recommended, but not required. 

America Reads Work-Study

Department: Financial Aid Office

Date Posted: 8/23/2021

Semester/Year: Fall 2021/Spring 2022

Location: Local Elementary Schools

Hours: Up to 10 hours per week

Position(s) Available: several

Supervisor: Kyra Merchen, Work-Study Officer—447-6914

Duties: Literacy Tutors may be employed in a pre-reading or reading program for individual students or groups of pre-school through elementary students, and also Family Literacy programs. Math Tutors may be employed to serve children in kindergarten through ninth grade.

Cashier’s Office Work-Study
Department: Business Office

Date Posted: 7/29/2021

Semester/Year: Fall 2021/Spring 2022

Location: Donaldson Campus

Hours: up to 20 hours per week

Position(s) Available: 2

Supervisor: Cari Schwen, Director of Business Services—447-6920

Duties: Include but are not limited to: answering customer questions, providing information on procedures or policies; count money in cash drawers at the beginning of shifts to ensure the amounts are correct and that there is adequate change; issue receipts, refunds, credits, or change due to customers; maintain clean and orderly working areas; receive payment by cash, check, credit cards, vouchers, or automatic debits; direct customer complaints; calculate total payments received during a time period and reconcile this with total database transactions; perform general office duties including sorting mail, copying, faxing and filing; and handing confidential information. To be able to perform the duties specified above, the cashier assistant must be computer literate, have a good knowledge of Microsoft Office, have an accounting/math background, and have exceptional communication skills. Attention to detail is required as well as reliability, punctuality, and willingness to learn.   

eLearning Instruction Technology Work-Study
Department: eLearning and Faculty Development

Date Posted: 7/29/2021

Semester/Year: Fall 2021/Spring 2022

Location: Donaldson Campus

Hours: up to 20 hours per week

Position(s) Available: 2

Supervisor: Amy Kong – Director of eLearning and Faculty Development (406)447-6364

Duties: Help with Double Robotics robot and Swivl robot scheduling; Assist faculty and students on the use of Double Robotics robot, Swivl robot and SMART classrooms; Create training/tutorial materials (e.g. flyers, guidebooks, etc.); Assist faculty and students on Moodle navigation and other instruction tools (e.g. Teams, Screencast-O-Matic, SMART boards, etc.); Organize eLearning Workshops for students (e.g. Online Learning Strategies, Using Moodle, Using Teams etc.)

Facilities & Maintenance Work-Study

Department: Facilities & Maintenance Department

Date Posted: 7/29/2021

Semester/Year: Fall 2021/Spring 2022

Location: Donaldson Campus/Airport Campus on occasion

Hours: Flexible, up to 20 hours per week

Position(s) Available: 3

Contact: Tommi Haikka, Assistant Director of Facilities and Maintenance – office 447-6936, cell 406-594-3419

Duties: Responsible for event venue set-up of furniture and fixtures to include cleaning before and after event. Greeting and interacting with college staff, faculty, and guests to satisfy their needs including last minute changes. Perform general routine custodial work such as sweeping, mopping, vacuuming, emptying trash and recycling, cleaning windows, shoveling snow; cleaning, sanitizing and resupplying restrooms as well as special custodial work.  Parking lot attendant/ticketing. Key inventory/assistance. Proficient at filing and organizing. Experience with Microsoft Office programs, including Excel. Maintenance work to include fixing and repairing and general maintenance.

Other requirements: Must possess good customer service skills. Maintain a HIGH level of ethical behavior. Able to work with a team and independently, as well as have time management skills.

Financial Aid Work-Study
Department: Financial Aid Office

Date Posted: 7/29/2021

Semester/Year: Fall 2021/Spring 2022

Location: Donaldson Welcome Center

Hours: Up to 20 hours per week

Position(s) Available: 2

Supervisor: Valerie Curtin, Executive Directo of Compliance & Financial Aid—447-6913

Duties: Help new and returning students file FAFSAs, assist with completing financial aid paperwork, answering questions regarding financial aid, update databases, do mailings, records management, and assist the financial aid staff with other projects. Organize publications and events for financial literacy.

Other requirements: good customer service skills, good phone etiquette, filing skills, computer skills, and critical thinking. Must maintain a HIGH level of ethical behavior and confidentiality of any and all information regarding students and personnel.

IT Work-Study

Department: IT

Date Posted: 7/29/2021

Semester/Year: Fall 2021/Spring 2022

Location: Donaldson Campus/Airport Campus on occasion

Hours: 10 – 20 hours/week

Position(s) Available: 1

Contact: Mike Hausler, Director of IT Services – 447-6958

Duties: This position will be able to gain experience and exposure to IT systems, services, and needed soft skills by assisting the IT Department staff with various projects and daily helpdesk tickets. Those duties may include but are not limited to providing tier-one level IT support, including; AV room set up, PC troubleshooting and repair, software, systems, and operating system support/administration, and twisted-pair cabling and termination. This position will occasionally require lifting upwards to 25lbs, crawling under/behind desks, climbing ladders, and working in enclosed areas.

Qualifications: Must be enrolled in a Computer Technology Program.

Library Learning Hub Work-Study
Department: Library Learning Hub
Date Posted: 7/29/2021
Semester/Year: Fall 2021/Spring 2022
Location: Donaldson Campus
Hours: 14 hours per week
Position(s) Available: 1
Supervisor: Della Dubbe, Director of Library Services—447-6942

Duties: Answering phones, greet and assist Library Learning Hub (LLH) users. Help students/users with the copier, printing, and computers. Perform clerical and housekeeping tasks as assigned – scheduling, shelving, word processing, copying, sorting, filing, dusting, etc.

Required skills: good customer services skills, accuracy, and reliability. Willingness to learn enough about the college to refer and direct students to the office that will fulfill their needs. A basic knowledge of, and/or willingness to learn, the technology used by the college: will need to be able to use and assist with OneSearch, Alma library circulation system, Moodle, Starfish, MyHC, and Outlook Calendar for scheduling, as well as other Microsoft products.

Marketing & Communication Work-Study

Department: Marketing & Communication
Date Posted: 7/29/2021
Semester/Year: Fall 2021 / Spring 2022
Location: Donaldson Campus
Hours: Flexible, up to 10 hours per week
Position(s) Available: 2
Supervisor:  Donna Breitbart, Director of Marketing & Communication—447-6954

Duties include: Brainstorm student-focused materials and digital content, Assist with email and collateral production, Create a newsletter and social media content following brand guidelines, Assist with maintaining the online calendar, Scout campus for branding and signage issues, Work with the marketing manager on projects as they come up. Other duties: Assist ASHC with facilitating marketing projects including the weekly newsletter, editorial calendar, and more.

Qualifications: Strong writing, editing, and communication skills, Social media experience on multiple platforms (Facebook, Instagram, LinkedIn, YouTube), Self-starter, Creative thinker with a positive attitude, Detail-oriented, Ability to work independently and meet deadlines. Extras (but not necessary): Experience communicating with diverse audiences, Community engagement, Writing experience, Graphic design experience, Marketing experience, Photoshop experience.

Retail Services Work-Study
Department: Retail Services
Date Posted: 7/29/2021
Semester/Year: Fall 2021/Spring 2022
Location: Donaldson Campus Store & Airport Campus Store
Hours: Varies. Up to 20 hours per week
Position(s) Available: 3
Supervisor: Cari Schwen , Retail Service Manager—447-6932

Duties: Offering exceptional customer service; cash handling and giving back correct change; stocking food, supplies, and soda cooler; cleaning all touched surfaces every hour.

Other requirements: Some lifting of food and textbooks will be necessary; possibly required to have a shift at the Airport campus weekly; ability to stand at register for an extended period.

Retention Initiatives Work-Study (East End Advising)
Department: Retention Initiatives

Date Posted: 8/12/2021

Semester/Year: Fall 2021/Spring 2022

Location: Donaldson Campus

Hours: up to 15 hours a week

Position(s) Available: 1

Supervisor: Ann Wilkcockson - Director of Retention Initiatives 447-6955

Duties: This position performs clerical, technical, and operational support. Under the supervision of the Director of Retention Initiatives, this position assists with the implementation and coordination of office procedures, projects, and activities that provide support for all students. Good customer service skills, accuracy, and reliability. Willingness to learn enough about the college to refer and direct students to the office that will fulfil their needs. A basic knowledge of, and/or willingness to learn, the technology used by the college: will need to be able to use and assist with Moodle, Starfish, MyHC, and Outlook Calendar for scheduling, as well as other Microsoft products. Make phone calls, greet and assist EEA users. Help students with copier, printing, and computers. Perform clerical as assigned -- scheduling, word processing, copying, sorting, filing etc.<o

Suicide Prevention Program Outcome Data Work-Study

Department: General Education/Psychology
Date Posted: 7/29/2021
Semester/Year: Fall 2021/Spring 2022
Location:  Donaldson Campus
Hours: 10 to 15 per week.
Position(s) Available: 1
Supervisor: Nathan Munn , Psychology Instructor - 447-6981

Duties: Work-study students will analyze the data obtained from the measures administered at each gatekeeper training.  Six months post gatekeeper training Helena College will contact gatekeeper trainees and administer a second evaluation using the same measures administered at the original gatekeeper training.  Measured variables will be entered into a standard database and subsequently evaluated using statistical software.  Evaluation of the initial measurements with those at six months will provide an evaluation of the efficacy and durability of training skills. 

New Tiered Payscale for Work-Study

The three tiers have been determined by

  • The range and complexity of job duties,
  • The knowledge and skills requirements necessary to perform the job, and
  • Equity (wage relationships with other student employees doing similar work).

 

Student Earning Ceiling

The chart below reflects the estimated number of hours a student may work per week to fully utilize his/her employment eligibility during the academic year. These figures are based on a possible 30 weeks of work for the academic year (excluding breaks).

Student Employment Week

Student Employment Week is April 12-16, 2021.

Why We Celebrate

Helena College employs a wide variety of student workers who perform invaluable services with passion, commitment, and initiative. All while developing important skills and experience they will carry with them into their future careers upon graduation. Our student employees contribute so much to the campus community and providing access and support to our students’ success.

In addition, through the Federal Work Study Program, several local nonprofit agencies hire Helena College students to work in community service positions for their organizations.

We encourage all departments to recognize them for their hard work not only during Student Employment Week, but throughout the year to let them know that their efforts are valued.

Student Employee of the Year Nominations

Supervisors nominate their student workers for Student Employee of the Year.

Nominate your employee!

Overview

Nomination Form

Purpose

The Helena College Student Employee of the Year Award was established to recognize and help promote the outstanding contributions and achievements of Helena College students who effectively combine campus work with their academic commitments. We look to supervisors within the college to nominate student employees who they feel are especially worthy of recognition based on their performance.

Nominee Criteria

Nomination forms should be completed and submitted to the Scholarship & Work Study Officer. To be considered, nominations must be complete and submitted NO LATER THAN 5:00 pm, February 10th of each year . Additional letters of nomination may be submitted by following the instructions at the bottom of the nomination form.

To be eligible for consideration, the nominee must be:

  • Currently enrolled in at least 6 credits as a Helena College student;
  • Working at least 10 hours a week on- or off-campus as a Work Study student;
  • Employed with the same department/office for at least 6 months during the selection period which is the academic year July 1 st to June 30th; and
  • Must be maintaining good academic standing.
  • Nominees are not restricted to students employed through the Federal/State Work Study Programs. All student employees are eligible for consideration.

Please keep the following guidelines in mind:

  • Must be nominated by a Helena College employee.
  • You may attach an additional support documents that are each no more than 2 pages in length.
  • A committee comprised of the Work Study Committee and a representative of Helena College Student Government Association will select the Student Employee of the Year. The student employee selected will be announced during the Student Employment Week.

Tips for nominating your student employee

  1. It is best to gather all letters of support and additional documentation before completing the nomination form. Please note that you may only attach two additional support documents that are each no more than 2 pages in length. These may also be emailed to the Work Study Coordinator.
  2. Nominations will be reviewed for minimum eligibility requirements. Only students meeting the minimum eligibility requirements will be reviewed further. The Student Employee of the Year should be maintaining academic performance while working.
  3. Reviewers will be reading for specific examples of how this student demonstrates the following: Team work/Collaboration, Commitment, Excellence in Attitude, Initiative & Creativity, and Problem Solving. Avoid only using general statements.
  4. The nominators of the students selected as Student Employees of the Year will be notified in advance to the awards ceremony to ensure they will attend.

Should you require additional information, please call (406)-447-6914.

 

Past Student Employee of the Year Awards

2018-2019 Student Employee of the Year


Lakota Lawson- Admissions & Records

2017-2018 Student Employee of the Year

Stanley Munson- Financial Aid Office

2015-2016 Student Employee of the Year

Gregory Matteucci- Machine Shop

2014-2015 Student Employee of the Year

Lori Cooper- Student Support Center

Notice to all Helena College Work Study Students:

All payroll information/changes may be made at Cyberbear.

Instructions: Login to Cyberbear using the above link. Below the sign in boxes under the Need Help With Your Account? heading click What's My NetID? Enter the requested information to retrieve your NetID and then click the Forgot Password link to obtain password to login.    

To obtain calendars of time periods and time sheets go to HR Forms page under Payroll.

Please contact the Helena College Financial Aid Department at 406-447-6916 with any questions.

Helena College provides equal employment opportunities to applicants and employees without regard to race, color, national origin, age, physical or mental disability, marital status, religion, creed, sex, sexual orientation, or political beliefs.

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